Rules and regulations

Researchers at the Ukrainian Historical and Educational Center of NJ Archives are required to abide by the following rules and regulations:

  • Coats, briefcases, bags, purses, parcels, scanners or other reproductive devices, pens, computer cases, folders, notebooks, personal books, papers, and similar items are not permitted in the research area.
  • Smoking is prohibited in all Center buildings. Food, drink (including water bottles), tobacco, and chewing gum are prohibited in the research area. A kitchen and lounge area equipped with a refrigerator and microwave is available for researcher use.
  • Researchers are forbidden from carrying archival materials outside of the designated research area.
  • Researchers are to have only one box on their table at a time, and all folders must remain in the box when not in use. Only one folder may be in use at any time, and it must remain flat on the table.
  • Researchers are required to exercise care for the materials being made available to them.
    • Researchers must keep the materials in their existing order within each folder, and maintain the order of folders within a box.
    • Materials are not to be leaned on, written on, bent, folded, traced, fastened with rubber bands or paper clips, or handled in any way that could damage them.
    • The researcher must not attempt to remove or disassemble any existing staples or fasteners.
    • Materials must not be removed from protective sleeves.
    • Researchers may be required to wear gloves or adhere to special handling procedures at the direction of the archivist.
  • Only pencils may be used for note taking. Pencils and note paper will be provided by the Center free of charge. Researchers may not bring their own notebooks or note paper to the research area. Laptop computers (removed from their cases) may be used at the discretion of archive staff.
  • All of the researcher’s belongings are subject to search.
  • Access to archive storage areas is forbidden to researchers.
  • Researchers are prohibited from photocopying or scanning any materials in the archive. Any desired photocopies or scans will be done by Center staff. Please see the fee schedule for reproduction costs.
    • Do not remove materials from folders for copying. The archivist will explain the procedure for flagging material to be copied.
    • Photocopying or scanning may take several business days or longer to complete. A more precise time estimate will be provided by archive staff at the time of the request.
    • The archivist may forbid the copying of materials that could be damaged by duplication, and may assess additional fees for items that require special handling or are in unusual formats.
    • The Center reserves the right to restrict the quantity of reproduction. For example, reproduction of entire folders or bound volumes is generally not allowed.
  • Rearchers may take photographs of archival items using hand-held cameras or smart phones without flash subject to restrictions.
  • US copyright law governs the making of copies or other reproductions of copyrighted material. If a researcher requests or uses a copy (photographic or handwritten) in excess of fair use, that user may be liable for copyright infringement.
    • The nature of historical archival collections can make copyright, literary rights, or restrictions on use difficult to determine. The archivist may provide guidance about copyright owners and possible restrictions. Such information is provided in good faith and to the best of the Center’s knowledge, but it does not constitute legal advice. The researcher (not the Center) is responsible for legal due diligence.
  • Photocopies and scans are for private use, scholarship, and research only, and cannot be donated or sold. Images of archival materials cannot be exhibited, broadcast, or published (in print or online) without the specific authorization of the Ukrainian Historical and Educational Center in accordance with its Use Policy.
  • Quotations from or references to the contents of materials in the Ukrainian Historical and Educational Center Archives must be properly cited in any publications.
    • The form of the citation will be provided by the archivist, and can also be found in the “Preferred Citation” note within the finding aid of each collection.
    • A complimentary copy of any published work would be greatly appreciated by the Center.
  • The Center reserves the right to deny access to anyone who fails to comply with these regulations or who acts disruptively.