Digital photography policy

Patrons are permitted to take their own digital photographs of archival items (subject to donor restrictions) for their personal and research use with small, handheld cameras, tablet computers, or smartphones (with all sound features disabled). Tripods, scanners, camera flashes, or special lighting are not allowed. All photographs must include within the frame a tag containing the name of the repository and disclaimers (will be provided by the archivist).

Patron photographs may not be exhibited, broadcast, or published (in print or online) without the specific authorization of the Ukrainian History and Education Center in accordance with its Use Policy.

Loose materials being photographed must remain in folders and flat. Photography of bound volumes or large/unusual format objects is at the discretion of the archives staff. Material cannot be placed on the floor, and standing on furniture is strictly prohibited. Materials should not be removed from Mylar or other protective housings. Any paper clips, staples, and other fasteners that may be present are not to be removed. 

No pictures may be taken of the room itself, other patrons, or archives staff.

Patrons must keep complete and accurate citations (collection names, box/folder numbers, item identifiers, and/or page numbers, as appropriate) for all items photographed. Patrons must use provided forms for this purpose, a copy of which will be retained by the archives. 

The Center reserves the right to deny requests or revoke this permission for any reason.

Copyright policy

The Copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. The user agrees to defend, indemnify, and hold harmless the Ukrainian History and Education Center against all claims, demands, costs and expenses incurred by copyright infringement or any other legal or regulatory cause of action arising from the use of the Center’s materials.